Foodstuffs List Price Adjustments

To successfully implement list price adjustments with Foodstuffs, this process requires the completion and email submission of a Foodstuffs Supplier List Price Adjustment Submission Form with key supporting documents (General Trade Price List & Letter of Justification) to

As per the current process this covers changing the list price of existing products (not new product introductions/barcode changes/packaging configuration changes).

Prior to submitting your list price change proposal, it is important that it has been fully discussed and agreed with the relevant Foodstuffs North Island & Foodstuffs South Island stakeholders (Category Managers, etc.) 


Key Points of note:

  • • The template is to be used for all list price changes that will apply from 1 August 2016 and later.
    • This latest template servers as an "auto-load" template and mandatory fields have been shaded yellow to highlight the fields you must populate in order for your form to be processed.
    • It is vital these mandatory fields are accurate and no formulas are allowed in any of these highlighted mandatory fields.
    • All price adjustments must commence on a Monday, and there is a 6 week notification period (42 days).
    • The last price submitted has precedence and overwrites all future dates, this means that if you submit a price for the 03.12.2016, and then submit a price intended to run from 10.11.2016 until the 03.12.2016, the second price from November will overwrite the December price so there will only be a price from 10.11.2015 stored in the National PIM and sent to regions (overwriting the original message for the 03.12.2016).
    • If you wish to have 2 prices back to back like this, you must SUBMIT THEM IN CHRONOLOGICAL ORDER.
    • For documents that have been submitted and not completed correctly, the template will need to be corrected and re-submitted with a possible further 6 weeks notification required.
    • Should you require assistance with this form, you can contact either the Foodstuffs National Data Team or the FOBL Pricing Administrator (Esther Rua) on 09 621 0963.


The following products are included in this list price change process:

  • • Vendor articles that have previously been submitted to Foodstuffs National PIM via GS1/ Product Flow or DEX.
    • Any article that is sold to Foodstuffs and its banner stores.
    • Regional priced articles are excluded.

About the SPA (Supplier Price Adjustment) Template:

  • • Vendor GLN/NZBN - Replacing the regional Vendor numbers to ensure a consistent national approach to vendor identification.
    • GS1 NPC / Product Flow Vendors must use their NZBN issued by the NZ government and listed in the Companies Office register.
    • Other vendors will use the NZBN issued by the NZ government and listed in the Companies Office register.
    • If you are not sure of your NZBN, contact the National Master Data Centre  to verify the correct details before submitting your form.
    • Vendors who do not have a NZBN will be assigned a GLN by Foodstuffs.
    • Where a vendor has regional pricing this number may change per region. Check with your regional master data team to confirm.
    • FS Article Number (FAN) is not a mandatory field.
    • The logic uses the GLN/NZBN, the Base Unit GTIN and the Case Qty to determine the correct relationship of the article changing.  These fields are therefore mandatory on all price change submissions.
    • If the FAN is populated it must be accurate, incorrect values in this field will not process (this includes mismatches between FAN and base GTIN).
    • Vendors of "non-standard" price changes (Tobacco, Newsprint, etc.) can add extra columns to the end of the sheet. Contact the National Data Team or FOBL for further information if this applies to you.
    • There are additional comprehensive supporting details in the second tab of the template as per current.

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