Foodstuffs National Product Information Management (PIM) System Go-live on Monday 01 August 2016

As you will be aware, Foodstuffs North Island (FSNI) and Foodstuffs South Island (FSSI) have been working over the past year to deliver our National Product Information Management (PIM) System as part of our One Data Project.

The National PIM replaces regional requirements and standardises how product data is submitted, verified and validated. This system will be managed and administered by a single Foodstuffs National Master Data team and it will improve how we collect and share product information nationally.

Both Foodstuffs companies will have access to consistent product information from the National PIM, for us to enrich and list regionally, as well as purchase and sell your products in our stores.

We would like to remind all our supplier partners that the National PIM system is going live on Monday 1 August 2016.

From Monday 01 August 2016 you will be able to submit information on new products and product updates directly to the National PIM via GS1's ProductFlow and Foodstuffs Data eXpress (DEX).

• Please ensure that any new product is set up in the National PIM before you present it to FSNI or FSSI.

• We recommend that you submit and present your new product information at least 6 weeks before your intended sell date.

• An Infographic is attached to this communication outlining the new process for Product presentations.

• Note: Suppliers who may have submitted UBFs/NBFs after 1 July 2016, and have received a notification that their articles have not been created, will need to resubmit their product information via DEX or ProductFlow.

About ProductFlow

ProductFlow will provide product information via the National Product Catalogue, as well as barcode and image verification.

• The service is offered by GS1 on a first-come-first-served basis, and there is a brief "on-boarding" process.

• For more information on ProductFlow, or to sign up, please visit, or contact the GS1 New Zealand's Helpdesk on:

0800 10 23 56 or

About Data eXpress (DEX)

DEX is an interactive online form that you will be able to access via the Foodstuffs eXchange at

• If you already have a login and password for Foodstuffs eXchange, you will be able to use DEX from Monday 1 August 2016.

• This interactive online form replaces the UBF/NBF form and will easily step you through the data we require.

• It is recommended for non-barcoded products and for smaller vendors who supply a limited range of barcoded products.

• You can download the DEX User Manual from the Foodstuffs eXchange home page.

• If you do not have a login for the Foodstuffs eXchange, please contact your local implementation team to be set up:

o South Island Suppliers: Email

o North Island Suppliers: Email

• Only Foodstuffs Approved Suppliers can be granted access to the Foodstuffs eXchange.

More information about becoming an approved supplier can be found on our website.

We thank you for your co-operation during the One Data Project moratorium in July. With your support, we have cleansed and merged over 100,000 product records into the National PIM.

Who to Contact

On Monday 01 August, we will advise a toll free number for telephone queries to the National Master Data team.

In the interim, if you have any questions or concerns about the National PIM, Product Flow or Data eXpress, please email the Foodstuffs National Master Data team at

Yours sincerely,

Phil Lemon

General Manager - Merchandise Foodstuffs South Island

David Stewart

General Manager - Merchandise Foodstuffs North Island

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